Outlook | Export Email, Contacts, and Calendar Items to a .pst File

Owned by Katie Dufner (Unlicensed), created
Last updated: Jun 15, 2022 by Savannah Swanson
3 min read

Instructions

  1. At the top of your Outlook ribbon, choose File.




  2. Choose Open & Export > Import/Export.






  3. Choose Export to a file.




  4. Click Outlook Data File (.pst), and then click Next.




  5. Choose what you want exported. You can export everything by selecting the email address or choose calendar or contacts. 

    The image below is highlighting the email address so all subfolders underneath that will be exported as well. 
    Only information for one email account can be exported information at a time.

    Note: If you are exporting everything make sure that the Include subfolders check box is selected. This way everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.




  6. Click Browse to select where to save the Outlook Data File (.pst). Type a file name, and then click OK to continue.

    Note:  If you’ve used export before, the previous folder location and file name appear. Type a different file name before clicking OK.


  7. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.


  8. Click Finish.


  9. Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used.
    If you’re creating an Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, type the password in the Password and Verify Password boxes, and then click OK. In the Outlook Data File Password dialog box, type the password, and then click OK.

    If you’re exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, type the password, and then click OK.

    Now that your Outlook data is in a .pst file, it's portable. For example, you can save the .pst file to OneDrive, and then download it to your new computer. Or you can save it to a usb flash drive, plug the drive into your new computer, and then import your email, contacts, and calendar to Outlook.

Export your Contacts in the Outlook Web App 

 

Video Instructions