Outlook Web App | Calendar Permissions

Owned by Katie Dufner (Unlicensed), created
Last updated: May 26, 2022 by Savannah Swanson
2 min read

Instructions

  1. Log into the Outlook Web App -  office.com


  2. Click on the Calendar icon in the lower left corner




  3. Click on Share in the top ribbon on the upper right corner




  4. Search the person/s you would like to have access to your calendar and use the drop down menu to select what permissions they should have and click Done. 




Permissions Definitions in the Outlook Web App

  • Can view when I'm busy:  Allows someone to view blocks of time as Free, Busy, Tentative, Away.

  • Can view titles and locations:  Allows someone to view your Subject and Location. Events set to private will only display as Private Appointment.

  • Can view all details:  Allows someone to view your Subject, Location, Attendees, and Description. However, any event you mark as private displays simply as Private Appointment.

  • Can edit:  Provides read/write/modify access.

Outlook Desktop Client

For instructions on sharing your calendar in the Outlook Desktop Client view this Microsoft Support Article

Permissions in the Outlook Desktop Client
None: User will be unable to view any information (including free/busy times).

  • Free/Busy time: Allows someone to view blocks of time as Free, Busy, Tentative, Away.

  • Free/Busy time, subject, location:   Allows someone to view your Subject and Location. Events set to private will only display as Private Appointment.

  • Contributor: Provides the ability to view free/busy information and create new events.

  • Reviewer: Allows someone to view your Subject, Location, Attendees, and Description. However, any event you mark as private displays simply as Private Appointment.

  • Nonediting Author: Provides the ability to view full details of all events (accept private ones), create new events, and delete events they have created.

  • Author:   In addition to permissions granted via "Non-editing Author", the user will also me able to edit events they have created.

  • Publishing Author: In addition to permissions granted via "Author", the user will also be able to create sub-folders (these are calendar groups or secondary calendars).

  • Editor: Provides read/write/modify access to the calendar (accept private events).

  • Publishing Editor: In addition to "Editor" permissions, the user will also be able to create sub-folders (these are calendar groups or secondary calendars).

  • Owner: In addition to "Editor" permissions, a delegate can also be selected to receive calendar notifications/requests/invitations. By default, 'Delegates' cannot view/modify events set to Private. You do have the option to grant the delegate the ability to view (full details) Private events.

 

Video Instructions