OneDrive | Getting Started

Owned by Katie Dufner (Unlicensed), created
Last updated: Jun 15, 2022 by Savannah Swanson
4 min read

Overview of features

  • Create folders or documents just like on your computer but they will be in the cloud not in your physical hard drive.

  • One Drive is accessible from anywhere with internet access; similar to Dropbox or Google Drive.

  • Share documents with others by changing permissions levels.

  • Create Word docs, Excel spreadsheets and powerpoint presentations.

  • These documents are automatically saved as they are created and edited

  • Work simultaneously on a shared document with multiple people

  • Easily access your OneDrive, Minneapolis College email, SharePoint and Office 365 applications from one place.

 

Access OneDrive

You can access OneDrive through your browser, mobile device or using the Microsoft 365 app.

  1. Log into Microsoft 365 through your Minneapolis College email account.
    Students: Use your StarID@go.minnstate.edu and your StarID password.
    Employees: Use your StarID@minnstate.edu and your StarID password.


    Assistance logging into your Minneapolis College email:
    Logging into your Minneapolis College Student Email
    Logging into your Minneapolis College Employee Email

  2. Click on the app launcher (the 3x3 grid) in the top left corner. That is where you can access all the web versions of the Microsoft 365 apps.



  3. Select One Drive from the list of applications
    The applications listed may differ depending on if you are an Minneapolis College Student or an Minneapolis College employee. Navigate to other applications by going back to this menu anytime.



OneDrive Web App Interface

Here is where documents are created, uploaded, managed, stored and shared with you.

 

Toolbar Overview

 

Create a New File or Folder

From the web app

Click New to create folders or documents directly from the OneDrive web app

Create a file from the Microsoft 365 app and save it to OneDrive

 

Upload a file

You can drag and drop files or use the upload feature.
You can upload whole folders if you use the Chrome browser

 

 

Upload files from the local machine on a PC.
You can transfer folders over using Google Chrome.
Any other browser you can only transfer single files over.

You cannot upload any files that have a special character in the file name.
Examples of special characters that cannot be included in file names.
\ / : * ? " < > | # % 

 

 

Upload files from the local machine on a Mac

 

 

You can also transfer files from your computer, or network drives by simply dragging and dropping. If you are using Google Chrome, you can upload, or drag and drop whole folders.

 

Sorting Files and Folders

Choose how you want to sort your files

 

 

Highlight a folder or a document to bring up a new toolbar with options for the selected file or folder.

You can also right click on a highlighted file or folder, or use the ... ellipsis to bring up these same options

 

 

The online version allows you to edit a document right in the browser. It document will auto Save as you edit it.
Think of it as a lite version of that application.

Opening a document in Word, Excel, PowerPoint or OneNote will open the desktop client version of that application which is downloaded on the local machine. It will be the full version with more editing options.

 

Sharing a document

You can give people access to a document or folder using a link

Each document will have a unique link that you can share will people, either by posting it in a universal
place for many people to access or sending it in an email.

 

 

 

Use the drop down menu to choose access level and restrictions.

 

 

Saving a File from the client version of an application to OneDrive for Business

 

Using Microsoft Word as an example, but it will work the same with the other applications as well, such as PowerPoint and Excel.

In your Word document, click on File located in the upper left corner.

 

 

When Saving the file make sure that you select One Drive - MNSCU. You should also see your StarID@Minnstate.edu (employees) or your StarID@go.minnstate.edu (students). 

 

 

 

Recent folders and documents appear on the right. 



Microsoft offers training and tutorials on their website.

Visit the Microsoft Office Training Center
https://support.office.com/en-us/article/Office-Training-Center-b8f02f81-ec85-4493-a39b-4c48e6bc4bfb

What's the difference between Office 365 and Office 2016?
https://support.office.com/en-US/article/What-s-the-difference-between-Office-365-and-Office-2016-ed447ebf-6060-46f9-9e90-a239bd27eb96